A cancellation isn’t a loss. It’s a place for someone who is waiting.
As the waitlist moves, the empty spot fills the same day. Motice runs the queue, and nobody chases messages.
You teach. Motice keeps count.
Motice is AI-powered management software for pilates studios. Reformer capacity, group and one-to-one schedules, member credits and payments all come together in one place, so nobody opens a spreadsheet and month-end doesn’t turn into a debate.
Live schedule Interactive view
Monday, 24 August 2026
Selin Arı
Mat · Reformer
Deniz Yıldız
Reformer
Burak Ün
Clinical pilates
Unassigned
Awaiting trainer
08:0009:0010:0011:0012:0013:0014:0015:0016:0017:0018:0019:0020:0021:00
- 09:00–10:00Mat pilatesSelin Arı · 12/12 attendeesChecked in
- 10:00–11:00Reformer pilatesDeniz Yıldız · 6/12 attendeesCompleted
- 11:00–13:00Reformer pilatesDeniz Yıldız · 6/12 attendeesConfirmed
- 11:00–11:50Clinical pilatesBurak Ün · Sadık SözeriConfirmed
- 14:00–15:00Reformer pilatesBurak Ün · 5/12 attendeesRescheduled
- 15:00–16:00Private reformerDeniz Yıldız · Sadık SözeriConfirmed
- 16:30–17:30Private reformerDeniz Yıldız · Deniz K.Cancelled
- 18:00–19:00Group classUnassigned · 0/12 attendeesDraft
- 18:00–19:00One-to-one requestUnassigned · Zeynep AkDraft
What’s inside Motice?
Calendar and BookingsClasses and SessionsMembers and PackagesOne-to-One SessionsPackage FreezeSales and PaymentsTrainer EarningsMember PortalAttendance and WaitlistsRoles and PermissionsAudit TrailCalendar and BookingsClasses and SessionsMembers and PackagesOne-to-One SessionsPackage FreezeSales and PaymentsTrainer EarningsMember PortalAttendance and WaitlistsRoles and PermissionsAudit TrailCalendar and BookingsClasses and SessionsMembers and PackagesOne-to-One SessionsPackage FreezeSales and PaymentsTrainer EarningsMember PortalAttendance and WaitlistsRoles and PermissionsAudit TrailCalendar and BookingsClasses and SessionsMembers and PackagesOne-to-One SessionsPackage FreezeSales and PaymentsTrainer EarningsMember PortalAttendance and WaitlistsRoles and PermissionsAudit TrailCalendar and BookingsClasses and SessionsMembers and PackagesOne-to-One SessionsPackage FreezeSales and PaymentsTrainer EarningsMember PortalAttendance and WaitlistsRoles and PermissionsAudit Trail
Why Motice?
It isn’t the class you lost. It’s the income.
In a studio, money isn’t lost while the class is being taught. It’s lost when the tracking around the class slips. Motice closes exactly that gap.
Remaining credits go down, but they never disappear.
Your member renews because they trust that number. If it looks doubtful they don’t renew; if it’s clear on screen they don’t even ask.
Month-end doesn’t just close the books, it clears the picture.
Which hours fill, which instructor holds a room, which packages stop renewing. A studio that knows this builds a better next month.
From the studio
Forty-five minutes on the reformer.
Work without tracking capacity, a member’s remaining sessions and the income from that class in three separate places.
How do reformer capacity and member credits actually work together in the system?
See it runningWhat you can do
Run the accounting behind the class too.
Taking attendance isn’t just ticking names. The same action also updates credits, payments, the waiting queue and instructor earnings.
Take attendance, the accounting follows.
The status you mark also writes the member’s balance. A no-show needs a reason, and changing a register that has already been marked needs one too.
Ayşe YılmazChecked incredit spentBora GökDid not attendcredit keptDeniz K.No-showcredit burned · with reasonMerve SuExcusedcredit keptCaner ÖzLatecredit spentZeynep AkNot markedno movement yet
A cancelled place doesn’t wait; it fills in five minutes.
When a spot opens, the next member moves into the class. You don’t have to do anything.
1.Zeynep Ak2.Bora Gök3.Merve Su
Payments and earnings
The moment a member uses a class, the instructor’s earning lands in their account.
Collected today₺3,750Confirmed earnings₺690Outstanding₺450
Role-based access
A trainer opens their own day. They cannot reach revenue or another trainer’s schedule.
Studio managereverythingReceptionsales, payments, membersTrainertheir own day only
Who changed this payment?
Who changed what, and when, stays on the record. A correction does not erase history, it is written on top of it.
Merve · receptioncorrected a paymentAI assistantread a reportMotice supportlogged
One-to-one and group: separate credit pools
In the portal the member picks group or one-to-one. The credits stay apart: a group credit cannot stand in for a one-to-one credit.
Group classfrom group creditsOne-to-onefrom one-to-one creditsOut of creditsthe reason is shown
One machine in service: change that day only
In a room with six reformers, when one goes in for service you drop only that day’s capacity to five. Following weeks carry on at the old capacity.
Template capacity6 people12 September only5 peopleFollowing weeks6 people
You freeze the package, and the validity extends
When a member goes on holiday you freeze the package; validity extends by the same amount. Come back early and the unused days are restored. The quota is in your hands.
Frozen14 daysNew expiry11 NovemberQuota left1 more
Built for how a boutique studio actually runs
The interface, the package logic and the reports were all shaped around how studios here actually operate.
Inside Motice
Day Calendar
Instructor Slots · Time Grid
Class Session
Attendee List · Attendance
Attendee Panel
8 sessions left · payment pending
One-to-One Slot Search
Available Instructor · Available Hour
Package Freeze
14 days · expiry date pushed back
Member Portal
5 classes left · renew
Today at a Glance
72% full · ₺3,750
Needs Attention
Package running out · overdue payment
Sales Record
Cash · bank transfer · card on your own terminal
Earnings Statement
Confirmed · pending · corrected
Audit Trail
Who changed what, and when
Day Calendar
Instructor Slots · Time Grid
Class Session
Attendee List · Attendance
Attendee Panel
8 sessions left · payment pending
One-to-One Slot Search
Available Instructor · Available Hour
Package Freeze
14 days · expiry date pushed back
Member Portal
5 classes left · renew
Today at a Glance
72% full · ₺3,750
Needs Attention
Package running out · overdue payment
Sales Record
Cash · bank transfer · card on your own terminal
Earnings Statement
Confirmed · pending · corrected
Audit Trail
Who changed what, and when
Day Calendar
Instructor Slots · Time Grid
Class Session
Attendee List · Attendance
Attendee Panel
8 sessions left · payment pending
One-to-One Slot Search
Available Instructor · Available Hour
Package Freeze
14 days · expiry date pushed back
Member Portal
5 classes left · renew
Today at a Glance
72% full · ₺3,750
Needs Attention
Package running out · overdue payment
Sales Record
Cash · bank transfer · card on your own terminal
Earnings Statement
Confirmed · pending · corrected
Audit Trail
Who changed what, and when
Day Calendar
Instructor Slots · Time Grid
Class Session
Attendee List · Attendance
Attendee Panel
8 sessions left · payment pending
One-to-One Slot Search
Available Instructor · Available Hour
Package Freeze
14 days · expiry date pushed back
Member Portal
5 classes left · renew
Today at a Glance
72% full · ₺3,750
Needs Attention
Package running out · overdue payment
Sales Record
Cash · bank transfer · card on your own terminal
Earnings Statement
Confirmed · pending · corrected
Audit Trail
Who changed what, and when
Day Calendar
Instructor Slots · Time Grid
Class Session
Attendee List · Attendance
Attendee Panel
8 sessions left · payment pending
One-to-One Slot Search
Available Instructor · Available Hour
Package Freeze
14 days · expiry date pushed back
Member Portal
5 classes left · renew
Today at a Glance
72% full · ₺3,750
Needs Attention
Package running out · overdue payment
Sales Record
Cash · bank transfer · card on your own terminal
Earnings Statement
Confirmed · pending · corrected
Audit Trail
Who changed what, and when
Class schedule and bookings
Nobody should be hunting for a spot at nine in the morning.
Touch one class and you see who turned up, whose credits ran out and who is waiting in line. Group and one-to-one share the calendar but keep separate capacities.
- Every instructor has their own column in the calendar; a clashing booking is blocked from the start.
- Capacity control for classes limited by machine count, like reformer
- Group and one-to-one are separate booking types; their credits sit in separate pools.
- A single day’s capacity can be set apart from the template; enter nothing and the template applies.
- The late-cancellation window is set per class; a member who comes off the waitlist at the last minute is not hit by the late-cancellation penalty.
- When capacity fills, the member goes onto the waitlist automatically; when a spot opens they are booked into the class.
- Attendance: checked in, late, did not attend and no-show are recorded separately.
- Instructors sign in with their own account and see only their own day and attendees.
Reformer pilates
6/12 booked11:00 – 13:00 · Deniz Yıldız
Attendees (6)
- Ayşe Yılmaz8 sessions left
- Caner ÖzPackage expires 12 September
- Merve SuPayment pending
Waitlist (2)
- 1.Zeynep Ak
- 2.Bora Gök
Member portal
Let the phone stop ringing about credits.
Your member picks a class, cancels and checks their credits from their own phone. The “how many classes do I have left?” messages end, and there is no app to download.
Members Cancel Themselves
Whatever your cancellation rule is, the portal follows it.
Credits in Plain Sight
Remaining credits, the date they expire and past classes are all visible to the member instantly.
Reporting
Occupancy and takings, waiting for you every morning.
You see today’s occupancy, takings and open items the moment you start the day. At month-end the same data becomes instructor earnings and an occupancy report.
- Today’s occupancy, the amount collected and how many did not turn up
- Open items: packages about to run out and members with overdue payments
- Sales and payment records: cash, bank transfer, or card on your own terminal
- Reversal and correction trail: which payment changed, by whom, and why?
- Occupancy by instructor and class, plus a monthly earnings statement
Occupancy today
%72
13 of 18 spots used
Collected today
₺3.750
4 payment records
No-shows (7 days)
3
Late cancellation
Needs attention
- Ece Yılmaz, payment pending8-class reformer package₺450
- Zeynep Ak, package almost out2 credits left · expires 28 October2 credits
The figures in this screenshot are examples.
Try it with your own class schedule. We’ll get to know your studio and plan the setup together.
Getting started
Three steps, and we are with you the first week.
From day one everyone looks at the same information. Enter your members, set up the studio, invite the team.
Start with a clean record
Add your members and their remaining credits. From day one your team and your members see the same balance.
We set up your studio
Class types, capacities, trainer schedules and your cancellation rule are configured around how you work.
We open access for your team and members
Trainers sign in with their own accounts, members through a portal invitation. We stay with you through the first week.
Instead of a spreadsheet and WhatsApp
Most studios start with a spreadsheet and WhatsApp. As membership grows, neither saves time any more; they produce mistakes.
| Daily job | Spreadsheet + WhatsApp | Motice |
|---|---|---|
| Booking a class | The member messages, someone sees it and writes it in the sheet | The member picks their own spot and capacity drops instantly |
| Overbooking | Two people can be booked on the same reformer | Booking closes as soon as capacity fills |
| Remaining class credits | Counted by hand from the sheet when asked | The member sees it instantly on their own screen |
| Instructor schedule | A separate message or screenshot to everyone | The instructor sees the current schedule from their own account |
| Month-end takings | Sheets get merged and someone hunts for what is missing | Sales and payment records come straight out of a report |
| Data safety | The file sits on several phones and versions get mixed up | One record, belonging only to your studio |
The right time to leave the spreadsheet is before the season starts.
Built for how a boutique studio runs
Turkish, end to end
The interface, the package logic and the reports were all shaped around how studios in Türkiye actually work.
Every change leaves a trail
When a payment, a credit or a booking changes, who did what goes on the record. At month-end you know where the number came from.
Nothing to install
It runs in the browser. Same account on the studio computer, a tablet and a phone.
A separate portal for members
Members book from their own accounts and see their remaining credits. They cannot reach the admin screens.
Pricing
Pricing follows the size of your studio.
A studio with eight members and one with three hundred do not pay the same. Three things set the price, and we share a firm quote in the demo.
Active members
Scaled to you
We count members with an active package in the period, not every record in the system. A studio that shrinks out of season pays less.
- Billed on active members
- Archived members are not counted
- No mid-period invoice if you grow
The modules you use
As much as you need
Calendar, members and package tracking come in the base plan. Sales and payments, instructor earnings and the member portal switch on separately, and you don’t pay for a module you don’t use.
- Base plan: calendar, members, packages, attendance
- Add-on: sales and payment records
- Add-on: trainer earnings
- Add-on: member portal
Team size
Per user
Studio manager, reception and instructor accounts are separate roles. An instructor account is priced differently because it only sees its own schedule.
- Accounts defined by role
- Trainer accounts have limited access
- User count can change within a period
We share the quote at the end of the demo call, based on the size of your studio.
Frequently asked questions
What is Motice, and which studios is it for?
Motice is studio management software for pilates studios. It keeps group mat and reformer classes, one-to-one sessions, member packages, attendance and income tracking in one system. The same platform is also used by yoga studios, gyms and wellness centres.
How do I enter the credits members already have?
Once you have created the member record you enter their remaining credits as an opening balance. Who added it and on what grounds goes on the record, and every later use is followed from the same history.
How do instructors use the system?
An instructor signs in with their own account and sees only their own schedule. They reach the attendee list and take attendance, but cannot reach revenue or another instructor’s schedule.
How does the member portal work on a phone?
Your member signs in through a link you send. They see open classes, book and cancel, and follow their remaining credits. They can add the link to their phone’s home screen as a shortcut.
How do I manage reformer capacity?
You give the class type a capacity equal to the number of reformers in the room, and once it fills new bookings go to the waitlist. If one machine is out of use on a single day, you lower the capacity for that day only and the following weeks carry on as before.
How do I manage one-to-one sessions?
One-to-one and group are two separate booking types. The member chooses which one they want in the portal, and the credits sit in separate pools so one can never be spent in place of the other.
A member is going on holiday. Can I freeze their package?
Yes. Validity extends by the number of days frozen, and if they come back early the unused days return. You decide which packages can be frozen and what the annual quota is.
What happens to a credit on a last-minute cancellation?
You set the cancellation window, for example a cancellation up to six hours before costs nothing. The member sees the outcome before they confirm. A member promoted automatically off the waitlist does not lose a credit in the first two hours.
How are package sales and payments recorded?
You record a sale with its credit count, validity and amount. Payment can be cash, bank transfer, card on your own terminal, or free of charge. Collected and outstanding amounts stay separate.
Is my studio’s data safe?
Each studio’s data is held separately and the system itself enforces the separation, so even a software bug will not put another studio’s member in front of you. If the Motice support team enters your account, that is logged too.
How is Motice priced?
On your active member count and the modules you use. We share a firm quote in the demo, based on your size.
How does support work?
During setup we walk through the system with your team, and we stay actively available through the first week. After that it is email, answered the same working day during office hours.
What language is the software itself in?
This page is in English, but the Motice interface is in Turkish. Your reception team, your instructors and your members all use a Turkish interface. If your staff work in Turkish and you would rather read about the product in English, that is exactly the case Motice fits today. An English interface is not available.
Make next month calmer
See the system with your own members. We will plan the setup together and stay with you through the first week.
Tell us about your studio and we will get back to you shortly.
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